Colleges and Higher Education Institutes (HEIs) have many processes and functions that ensure the easier operation of the institution. Traditionally, colleges and HEIs would manage these things using physical registers or mundane offline computer programs. However, institutions are modernizing and so are their ways of managing their institutions. This is where college management software comes in. Colleges are often bigger…
Education is not limited to schools, colleges, and universities. To get admissions into the top universities or choose the career they want, students have to attempt various competitive exams. To crack these examinations, students often go to coaching classes and training institutes and get additional, exam-specific guidance from the experts of that field. Coaching institute management software helps you to…
While most of the schools still remain closed, teachers are conducting classes online using tools like school ERP software. However, as time passes, the need to conduct exams is also evident. An online exam system is an alternative to offline on-premise exams. Like online classes, online exams for students need only a smart device like a laptop or smartphone and…
Educational institutions have to a lot of taking care of while managing the learning of students, offering better facilities to the staff and faculty, and providing transparent services to the students’ parents. Campus management software is a tool that allows school administrators to manage all these things from a single platform. Managing the school or college campus traditionally or manually…
These days, both students and their parents work from home. Hardly any child gets to leave home if it is not about going to school to pay the school fees. Whether it is the student or the parent, they have to wait in a long line to make sure that their or their child’s school fee is paid. However, this process can be simplified by implementing a fees management system in their educational institution. While you can purchase a separate fees management system, it is often also a part of top school ERP software. Implementing a school ERP software provides a digital solution to every stakeholder of your school.
But what is fees management software and how is it helpful to your educational institution? This blog will discuss that and more. So, keep reading to find out.
What is a fees management system?
Fees managementsoftware or system is a tool to digitally manage your school fees and everything related to it. It simplifies the process of fee collection and structurization.
It offers various features like setting fees structure, discount management, setting student fees, due fees reports, paid fees report, fees transaction report, and many more.
Once the administrator sets up the fee structure, the software automatically calculates the total fees of any students. It allows you to manage due and paid fees so that you can send a notification message to the parents reminding them to pay the fees before the due date.
After the due date, the software will automatically add the penalty fees to the total and update the parents via the school management mobile application for parents.
Why is the fees management system necessary?
For a long time now, schools have been collecting fees manually and physically which made parents stand in a long line in front of the school office. This process was often draining for both the parents/students and the school administration. With the prevailing situation, this got worse as parents are hesitant to stand in long queues and are currently working from home.
The fees management system in school ERP software allows you to collect and manage fees online with complete safety and security. With the Payment Gateway integration, it also allows parents to pay school fees online without any hassle. They can simply use online payment methods like UPI, net banking, credit/debit card, etc.
This helps parents to pay their child’s school fees on time without leaving their home. When they can pay school fees so fast, parents can also avoid late fees.
The fees management software helps school administration to keep an accurate tab on every school fee received and due. They do not have to manually manage the transaction. With Payment Integration, they can also collect fees online so that they do not have to go to the bank to deposit money received from parents.
Benefits of using fees management system
The fees management in school ERP software offers many benefits to the school administration as well as the students & parents. These benefits are what make school management software and its fees management function so desirable among the users of the school ERP.
Some of the beneficial features that the fees management system has to offer include:
Fees Structurization
School administrative staff need to keep separate fees structure for every class or department of their schools. For example, fees for the primary section will be different from fees for the secondary or pre-primary section of your school. And accordingly, you have to create different fee structures.
With school management ERP and online Fees management modules, you can create various fees structures for your school and its students.
Discount Management
Certain students are eligible for discounts or have an external scholarship because of which their school fees are discounted. Manually, the staff at the administration office has to add a reminder to the student file to remember to give a concession in the fees they charge.
But with the fees management system, the administrator can simply add the details once and the software will automatically calculate the total fees that the student has to pay every month or year.
No longer does the admin need to calculate the difference every time they need to change the fee structure of the student.
Student Fees Detail
Get a complete fee payment history of any student in your school with just one click. The student fees detail allows the school administrator to see the complete academic fee payment profile of any particular student of your school so you know how much of their fees have been paid, how much is remaining, sort it on a monthly basis and print the receipt.
Managing singular student fees and sharing a physical receipt is easier with the fees management module in school ERP software.
Paid Fees Report
School fee is the income of any school that is necessary to provide better education facilities to the students of their school. Hence, keeping an accurate tab of the fees paid by students/parents is very important.
However, keeping the records in a spreadsheet manually takes up a lot of time.
With the software, you can easily gather the report of every student’s paid fees in one tab. This can include the regular fee, late fee, hostel fee, transportation fee, and any other applicable charges.
Moreover, you can export this data to excel if you want.
Due Fees Report
Similar to paid fees report, the due fees report tab shows you the overall due fees of all the students in your school. With this, you will know how much fees are remaining to be paid for the month or year.
After your set date, the software automatically adds the late fee to the total fees that the student has to pay.
You can choose to send a reminder SMS to the parent’s phone so that they can pay the fees on time and avoid the late fees.
Fees Transaction Report
Every month, you will need to see the complete income of your school through fee collection. For that, you need to maintain a ledger where all the transactions of your school are written down. However, maintaining these records in a physical register can be a task as it is prone to damage due to external forces like the weather.
With the secure cloud server of the school ERP software and fees management, you do not have to worry about damage or data loss.
The fees transaction report gives you a summary of all the school fees-related transactions in one place. You can view the data and print the receipt if you want.
Online Fee Payment
With the new technologies coming in, almost every business takes their transactions online. However, many schools in India still ask parents to come to the school to pay the fees.
The online fee payment tool allows parents to pay school fees online through UPI, internet banking, and credit/debit card. This gives parents the freedom to pay their child’s school fees from anywhere without standing in a long line.
Moreover, offering an option to pay school fees online shows parents how the school is taking steps towards providing better services to the students and parents.
It is fast, secure, and reliable software that quickens your fee management process. It also provides better facilities to your school administration as well as the parents/students.
You can try the fees management system for free in the SWEEDU school ERP software.Once you understand it and implement it in your educational institution, you will see the difference in your efficiency to manage school fees and several other school-related tasks.
What are your thoughts on fees management software? Let us know in the comments section below and be sure to share the blog with your peers who may find it beneficial.
In this era where even groceries can be ordered online, the only way the education system can keep moving forward is if it is digitalized. School management software is a solution that almost completely digitalizes all the functions of your school right from student admission to their exam reports and everything in between. You can find school ERP software in…
Sweedu School ERP Software is one of the school ERP software in Himachal Pradesh, India for the last 7 years. Sweedu has successfully helped countless education organizations to get digital in Himachal Pradesh. The strong presence of the software has attracted many new schools and colleges of the state. The software is available with Web Panel, Desktop Software, Parents &…
Since last year, people have spent a lot of time on digital devices and technology that has allowed them to complete their work without having to leave their house. It is not an exaggeration to say that this time has taught many people how to use the latest technology whether it is using the internet safely on a smartphone or…
Games have been a way for children to spend their free time while having fun on the computer or smartphones. These games not only allow children to relax but also increases their ability to multitask. However, these are not the only benefits of gaming. When applied in the right context, games can help children improve their studies and score higher…
A school is a place for students to gain knowledge from their teachers and from the books made available for them. Students do not learn only from the books that they purchase from the course, but also the other books available at the school library. Library management software available in school ERP software is the best option to manage libraries…
Digital marketing for schools is very essential to keep the institute steadily growing in size and profits. The internet has made people’s lives easier to find things, places, and even people. People search for everything on the internet before deciding to purchase a product or hire a service. So, no matter what business or organization you have, if you want…
Smart integrations help you to use your school management software more efficiently. They ensure greater work productivity and lesser human effort to complete the task. Automation in everyday tasks with the help of the latest technologies makes any work faster. Tools and software that are capable of assisting your work are necessary to keep the work productivity high without compromising…
Any institution or organization can only run as smoothly as the communication between the people of that organization or institution. This is why a streamlined communication channel within the institution is necessary for higher productivity and work efficiency. School Software for Interpersonal Communication is the most effective way to stay connected with each other. A top school management software assists…
School management software has played a vital role in improving many school’s efficiency and functionality. Many schools use it to manage different aspects of their school operations ranging from administrative tasks to teaching and learning methods. Know all the features for school management mobile app. Online school management software is more accessible as compared to on-premise offline school ERP software.…
Schools only operate smoothly when there are students coming in to learn and parents paying the fees. Social media plays an important role in promoting your school among the right target audience without paying hefty advertisement charges. Do you all know why to promote your school on social media? So, you have the best teaching staff, an amazing school campus,…
Schools and other educational institutions are slowly moving towards a more digital approach to teaching and learning things. With this approach, many institutions are trying out different learning management software that will make the teaching and learning process easier and faster for both students and teachers. As the world is moving into its next phase of the digital era, many…
The education industry has been growing rapidly and with it, the demand for robust technology in this sector is also increasing. Technological growth in any sector allows the stakeholders to grow the business to new heights and attain a new level of efficiency to do every task faster. In the education sector, the main businesses are the schools, colleges, and…
Parents always trust the school and the school bus drivers to keep their children safe while driving to the school, during, and back. And the concern is even greater when the child is too young. While there are many school management software that helps schools to manage their operations, only some of the best school management software offers additional features…
With the world slowly coming out of the global pandemic, it will still be hard to return to a normal schooling life with precautions like social distancing being imposed. So, it is safe to say that online classes will be a part of students’ learning for a while. In fact, the flexibility that online learning offers can be leveraged to…
Any educational institute tackles hundreds of processes every day to ensure that their institution keeps running smoothly and gives quality education and facility to the students that they teach. With the increase in education technology, schools started to get tools and software to simplify some of these operations. A school management software is one of the more successful education technology…
Up until the year 2012, the idea of smart class was only an idea but slowly with the advent of tools like Interactive WhiteBoard (IWB) or Interactive Flat Panel (IFP), many people thought that it was the start of smart education. However, that did not happen in most parts of the world, including India. Schools kept using their traditional blackboards,…
With the start of 2021, schools and other educational institutions have started operating normally again. Even though each classroom has a limited number of students, the process of teaching and learning has almost gone back to its original form. However, schools, students, and their parents have become more accepting of educational technology than before. Many schools had implemented school management…
Recent times have changed and impacted everyone’s lives. People started working from home, and technology played a huge part in keeping the world connected even when no one could leave their houses. It was a tough time for everyone, but thanks to the communication devices and technology, most people were able to connect with each other. With their computers and…
Many schools are still hesitant to use school management software. The reasons vary from the software being too expensive to it being too technical to use for laymen. There are too many things that people are not aware of when it comes to school ERP software. Here is the thing, schools and educational institutions that have incorporated school management software…
Even if we say that the schools are there to impart knowledge to the next generation of our society, it still needs to operate and provide necessary facilities to the students and pay salaries to the teachers. All of these functions need proper finances without which a school will have to shut down. So, it is important that the…
When people think of education technology, they think of the extra expense they have to pay, not to mention the technical difficulties they will have to go through to learn and integrate the technology in their institution although, that is not always the case. The school management software is a tool that is worth every penny you put into it…
While talking about a school management system, most people focus on how it increases the school’s productivity and automates many of the redundant tasks required for operating your school properly. These benefits are pretty substantial and must-have for a good school management system. However, an excellent school management system does more than that. Sure, it offers all of the above…
The COVID-19 coronavirus has put everyone into a state of uncertainty. This uncertainty has affected almost every sector and every business thus impacting the future of our country. It has been more than 7 months now since the nationwide lockdown was announced. For the last couple of months, the Ministry of Home Affairs has slowly allowed resuming normal work, in…
Embracing the School Management System in India India’s educational sector is fast evolving and at the core of this transformation is the school management system in India. Schools now are under pressure to streamline operations, slash manual errors and create worthwhile learning experiences and School management system offers all this. It is designed to centralize and automate academic and administrative…
As the world moves ahead, recovering from the setbacks that the pandemic forced to face, advanced technologies and innovations are making the road ahead smoother for businesses and institutes to get back on track. Schools and educational institutions also need to resume their normal operations to restart educating students in their normal way. Using advanced software and technology here will…
The current global situation has made people realize the gaps between the country’s education system. It suddenly has changed the way education is imparted and received. The traditional blackboard was replaced by PowerPoint presentations, students that used to sit on benches were now sitting in front of a computer screen, and examinations were conducted online. We couldn’t help but wonder…
The COVID-19 pandemic has left a permanent mark on our lives, whether physically or emotionally. In the mid of March 2020, the Prime Minister of India announced a nationwide lockdown that affected many businesses as well as institutions. The educational sector was probably one of the fields that were affected most by the pandemic. Immediately after the lockdown, the schools,…
rom a young age, people are used to organizing their daily activities thanks to the habits that they formed during their school years. Do you remember staying up late or waking up early to check the school timetable and pack your school bag accordingly? It always makes students sigh in relief when they see their favorite subject or sigh in…
Teachers and mentors are the ones who show their students the right path to a successful future. It is safe to say that children’s future is first in the hands of their parents and then their teacher. So, teachers play a huge role in shaping the future of any society. With this big responsibility, the teachers of the Indian education…
Do you remember the first day when you dropped your child at the school? Many children and parents are reluct ant to let go of each other on the first day of school. Children are unwilling because they did not want to be in a new environment without the familiar faces of their parents. And parents are hesitant because they…
The current global situation concerning COVID-19 has thrust us into working online from our homes. And it is not limited to working adults, the students all around the world are in a similar situation as everyone else. They are forced to study, learn, and submit their assignments using online platforms. These platforms are mainly group video calling applications that have…
Times are changing and so are the demands of people. With increasing digitization in every field of life, people are used to getting things done faster than before. The education sector was also slowly making its way into digitizing itself. However, recent circumstances played a huge part in speeding up the process. So much so that many people from the…
It’s always been a tough time for parents when they have to decide what education they should choose for their children; education that is both right and appealing to them as well. Each child has a different kind of educational needs and preferences and depending on that, education should be imparted to them. One of the most highly remarkable innovations…
E-learning is accessing education through educational technology, electronic media, information, and communication technologies.It includes a multiplicity of media, images, animation, video-streaming, satellite, CD-ROM, TV, computer-based learning, intranet/extranet, as well as web-based learning technologies.Sometime institutes don’t prefer the e-learning because of the certain expertise skills requirement but with Sweedu School Management ERP Software you don’t have to worry about any…
As computers become more commonplace, they are revolutionizing almost every aspect of human life. Education is now no longer isolated from this change. After the increase in online education resources and tools to learn almost anything with the internet, schools too soon adopted using education technology like School Management Software. Within that is virtual learning. Virtual learning is the use…
Fed up with struggling with a system that seems to add more workload, which does not work the way your school does? Know the benefits of school management software! These days every promising education is looking forward to automate schools by implementing Education ERP Software. Sweedu designed and developed to simplify the process of an educational institution. We aim to…
We all know the current situation in the country. During this time of COVID 19 pandemic, every schools, colleges, and other institutes are closed for a longer period. Teachers are trying to find ways to continue teaching through digital platforms. Students definitely feel good being free from homework and routine of schools for a few days but definitely miss their…
The traditional education landscape has undergone significant transformations in recent years. Physical classroom attendance is no longer the sole option for learning. Virtual training classes are rapidly gaining popularity, offering a more cost-effective, scalable, and schedule-friendly learning environment that fosters optimal knowledge absorption. Virtual classrooms provide an economically feasible solution by reducing training expenses across various categories, including travel costs,…