Why do you need ID Cards for Educational Institutions Importance and Benefits
Why do you need ID Cards for Educational Institutions Importance and Benefits


Student safety is a must in any educational institute, for both parents and institutions. This is where ID cards come in; ID cards have been a reliable method of maintaining and improving security for any and all institutes and organizations.

ID cards have multiple functionalities. They can be used to improve security, boost productivity, enhance accountability, and for easy access control.

Now, not all institutions have or want ID cards, but they definitely need one. We’ll discuss why in this blog. 

Importance of ID Cards in Educational Institutions

Student safety is a primary concern for existing and prospective parents during admission season. Institutions have to improve their campus security to keep their students safe and build trust with their parents.

Improving campus security doesn’t have to result in spending money on expensive hardware/software. Instead choose a simple yet effective security measure like issuing ID cards to your institution’s stakeholders. 

ID cards are a cost-effective, easy to implement security solution, but they are incredibly effective in upgrading any campus’ overall security.

The best part of ID cards is you get to decide as well as edit its display design. With this level of customization control you can ensure the ID cards are specially made to fit your institution’s needs. 

Now that we’ve understood the importance of ID cards for an educational institution, let’s discuss its benefits. 

How do Educational Institutions Benefit from ID Cards?

Educational institutions benefit from using ID cards. ID cards are multifunctional, they help in improving security and help in solving other management hiccups. 

Enhanced Student Safety

ID cards can be used to keep track of students throughout campus. When you have an ERP software like SWEEDU, ID cards can be integrated to mark student attendance, making student security measures smarter and harder to cheat.

But how will ID cards help with attendance management? Refer to the ‘Types of ID Cards’ section to know how different cards help with this task. 

With ID cards-based attendance, institutions can manage, and track students throughout the day to identify which students have continuous absenteeism, and find a way to resolve it.

PinPoint Tracking Between Students, Staff & Visitors

Institutions have multiple stakeholders, including students, teachers, non-teaching staff, sanitation staff, visitors, etc. Being able to pinpoint who is what is crucial for day-to-day operations and if any problematic situations arise.

With ID cards to identify and pick out specific stakeholders, managing events, situations, programs, or facilities like canteen, hostel, library, digital wallets, etc. becomes easy.

Control Area Access

Institutions have multiple facilities, activity areas or other spaces that require restricted or controlled access. With an ID card access control system in place, do all this while managing, maintaining, and track log activity based on profiles.

Set ID cards-based access for different sections of an institution such as laboratories, sports arena, data room, inventory rooms, staff department rooms is a security measure that works for everyone.

Save Money on Resource Management

With ID cards, institutions can protect and maintain their technology, and other resources. How? With ID cards access control. With this handy tool, resource access can be provided or restricted to specific stakeholders, for example, only students or only teachers.

This change helps in improving the life cycle of resources. Also, with a detailed access log of said resource, for example, computers, means accountability measures in case of any damage or accident. 

Stronger Offline Security in Campus

ID cards are multi-functional; they strengthen both online and offline security. Online security is essential, but ID cards also improve offline security, particularly so during events, cultural programs, or during admission periods with increased visitors. 

With ID cards for different stakeholders, school security can quickly identify and separate institution’s students, teachers, and other staff from potential threats in case of an emergency.

Moving on from discussing the benefits of ID cards, let’s talk about the different types of ID cards that educational institutions can choose from.

Types of ID Cards Useful for Educational Institutions

1. PVC ID Cards 

These types of ID cards are made of a durable PVC material with customization options to attach a magnetic strip or barcode, meaning these cards can be used for attendance tracking, library processes, and other security purposes. 

These types of ID cards are a cost-effective and long-term ID card option to manage and control access to their facilities, as well as to keep track of the whereabouts of students and staff.

2. RFID Cards 

RFID ID cards use radio frequency technology to transmit information between a card reader and the card itself, eliminating the need for manual sign-in processes, which can be time-consuming and prone to errors. 

These cards can be programmed to control access to specific areas in an institution or limit their access, creating an airtight security access process for technology and other resource usage.

3. Inkjet ID Cards 

Inkjet ID cards offer versatility, they can be equipped with security features, such as holograms, to prevent fraud or tampering. Additionally, these types of ID cards can be customized with school logos, colors, and designs, making them a great way to promote an institution’s brand. 

Because these cards can be printed on demand, institutions can easily update and reissue ID cards when they want to, without the need for expensive pre-printed cards.

4. UHF ID Cards

UHF ID cards use ultra-high frequency (UHF) technology with a long-range readability of up to 10 meters. This makes it easy for staff to quickly and accurately identify students and staff members as they enter and exit the institution. 

Furthermore, these types of ID cards are durable and resistant to damage, making them a reliable option for long-term use. 


1. What is an institution ID Card?

Institution ID cards record/display a person’s identifying information for security or other purposes on the campus. These ID cards are issued for students and teaching/non-teaching staff.

2. Why are ID cards important in schools?

ID cards have multiple functionalities, they can be used to enhance security, resource use, enhance accountability, and for access control.

3. What are the benefits of ID cards?

ID cards are beneficial for tracking students and employees, managing resource usage, restricting/providing access to various stakeholders in an institution.


ID cards are a must in institutions to improve online and offline security. With ID cards, add another layer to your security measures, and avail the following benefits:

  • Enhanced Student Safety
  • Distinguish Tracking Between Students
  • Staff & Visitors, Control Area Access
  • Save Money on Resource Management
  • Stronger Offline Security in Campus

Now, let’s recap the different types of ID cards institutions can choose from: 

  • PVC ID Cards
  • RFID Cards
  • Inkjet ID Cards
  • UHF ID Cards

ID cards are a cost-effective and efficient security solution that helps in improving an institution’s management processes.

Speaking of management processes, if you’re looking for a solution to upgrade management and learning processes in your institution, you need SWEEDU, an all-in-one education ERP software designed to make management easy with automated solutions.







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