Universities offer many different educational programs from different fields of study. Managing these programs along with the students, teachers, staff, and other stakeholders of the university is a handful task that needs accuracy and efficiency. University management software is the tool that can assist you in performing all the above tasks and responsibilities with more precision.
Managing different faculties, departments, and education streams helps in keeping your university running smoothly. However, without a digital tool to automate menial tasks, this process often takes up too much time and resources from your educational institute. This is where education ERP software becomes necessary. It not only increases your productivity but also saves your resources to increase your profits.
This blog will see how the education ERP can help your university and all its stakeholders to give them better facility and accessibility to digital tools that can simplify their work and improve their work performance.
What is university management software?
The university management software or education ERP software is a tool that provides an array of useful modules and features to streamline administerial, financial, and academic processes at your university.
This includes features and modules for the administrative department, teachers, students, and even their parents. The elaborate features allow the administration to keep a tab of every department of your university, its academics, finances, and other important activities.
There are various benefits that university software can give your educational institution. Some of the top benefits are listed below.
Saves resources
Using university management software can help you optimize your use of resources and save money on them. The software automates many big and small processes like online admission, attendance, and fees collection for the administration.
This not only reduces the manpower required to do these tasks but also provides more facility to the users and improves task speed and efficiency. It completes the tasks with minimal supervision and high precision.
Since it is digital, it also saves physical resources like papers, files, folders, and other stationery.
Optimizes expenses
When most of your university’s processes are happening digitally, it reduces the use of resources which ultimately reduces their expenses. For example, when the online admission process is completely automated, the expenses made to organize the on-premise admission event, print admission forms, organize entrance exams, etc. are removed.
The online admission module offers online inquiry options, online admission form and document submission, and online entrance exams to make sure that administration and students do not have to perform any task manually.
Apart from this, it also reduces the data storage expenses as all the data gathered through online admissions or manually inserted into the software is stored in a secure online cloud server.
Facilitates teaching and learning
In the digital age, where all important things happen online, teaching and learning also needs to take that leap. With modules like Online Class, Online Exam, Learning Management System, Homework Management, etc. the university management software offers digital tools to facilitate teachers and students.
With the university software, teachers can conduct online classes and online exams for students to attend from their comfort zone. With the learning management system module, students can revisit their lectures in the form of videos uploaded by their teachers/professors. They can also choose to download the lectures for later and offline viewing.
Streamlines finance management
Whether it is managing the school inventory, student fees, or overall accounts, accurate finance management helps your higher educational institute to grow in terms of profit. University software offers an array of features to manage different aspects of finance.
With inventory management, the administrative staff can manage the inventory, its suppliers, and its expenses. Student fees management allows the administration to manage and collect fees online through secure payment gateways.
In the accounts module, the administrative department can find all the entries of income and expenses incurred by the university.
Simplifies decision-making
There are many decisions that the university administration needs to make in order to give better facilities to the students and staff and keep the institute functioning well. The university software automatically generates high-quality intelligent reports and analyses to help you make informed decisions.
Whether you need to create the annual budget, decide on the number of students to enroll, or make any other university-related decisions, the reports from university management software will give you accurate data of the current and previous situation of your institute. Based on this data, you can make more effective decisions and implement them more efficiently.
Top features to look for in university management software
Although the features you want for your university may differ from the other universities, some features are useful for every educational institute regardless of its size, location, or curriculum.
These features are helpful in administration, teaching and learning, as well as in finance management. Here are the top features to look for in university management software.
Online admission management
To manage the complete admission process right from inquiry management to entrance exams and enrollment of students in your institute.
Online fees collection
With the smart payment integrations. Parents and students can pay the fees right from their smartphones. The fees will be collected online and will be deposited in the university’s bank account. Moreover, the students will get instant confirmation for their payment which will increase the transparency regarding fees.
Online class
Online classes allow teachers and professors to conduct classes online without any hassle. These classes are protected and secured with a code so that only people who receive the code can enter the class.
Digital syllabus
The digital syllabus module allows teachers to upload their curriculum to share it with the students. If the teacher or professor wants, they can also upload course materials for students to download and use for learning.
Online exam
Like online classes, online exams also help students to give exams from the comfort of their homes. With the digital syllabus, crafting the question paper is easier for the teachers as well.
FAQs
What is ERP in universities?
Enterprise Resource Planning or ERP is software that allows the university administration to manage all the functions and operations of the university digitally.
Why do we need a university management system?
A university management system streamlines the administerial, financial, and academic processes of your education institute. While doing so, it also reduces the cost of these operations and increases their speed and efficiency which ultimately increases your profit.
Summary
The university management software is a complete solution for easier handling of the education processes of your university. The education ERP software is useful for your institute in many ways. It:
- Saves resources
- Optimizes expenses
- Facilitates teaching and learning
- Streamlines finance management
- Simplifies decision-making
Get your hands on university management software for free with the trial version to know what works for your institute the best.
Tell us how your university manages the above functions. Drop your thoughts in the comments section below. And if you like what you read, then don’t forget to share it with your friends.
